Information for Chairs and Presenters

Instruction for Chairs

Arrival

Chairpersons are requested to be seated at the chairs’ desk on the stage no later than 10 minutes before the start of the session.

Session Progress

Chairpersons are asked to ensure that all sessions start and finish punctually as scheduled.
Staffs will assist with timing. Remaining time will be notified with time indicator and bell signal as follows;

  • 1 ring: warning－at 3 minutes left to the end of talk
  • 2 rings: end of talk－time for discussion
  • 3 rings: end of presentation－time for the next speaker

Instruction for Oral Presenters

Time Allocation

Invited Speakers　　　　　　20 min for presentation +10 min for discussion (total 30 min)

Oral-Poster Speakers　　　　11 min for presentation + 4 min for discussion (total 15 min)

Presentation Materials

Only computer-based PowerPoint presentations will be accepted, and no sound output equipment will be available.

Laptop Computer

Please be sure to bring your own laptop computer. We ask you to bring your presentation file in USB or CD-ROM for back up as well.

<Technical Requirements for Your Laptop Computer>

  • Ensure that your computer is equipped with the proper monitor connector (mini D-sub 15 pin) as shown below. If your computer does not have this connection, please bring an appropriate converter with you.
  • Be sure to bring an AC adaptor. Please note that voltage in Japan is 100V and the frequency ranges 50-60 Hz depending on the area (60Hz in Nara). The socket is type A, which has two flat plug holes. If your laptop is not convertible, transformers and/or plug adaptors are necessary.
  • Adjust the settings to prevent activation of the screen saver or power-saving mode.

Preview

Please make sure to bring your computer to the preview desk at the Main Hall by 30 minutes before your presentation.

Timing

In order to maintain the meeting schedule, you are requested to keep time allocation　strictly.
Remaining time will be notified with time indicator and bell signal as follows;

  • 1 ring:　　　 Warning－at 3 minutes left to the end of talk
  • 2 rings:　　　End of talk－time for discussion
  • 3 rings:　　　End of presentation－time for the next speaker

Instruction for Poster Presenters

Please check your Poster NO in the List of Poster Presenters of Program Page.

Size and Set-up/Removal

Set-up　　　Sep. 23rd (Tue)　　　 12:00 – 15:00
Removal　　Sep. 26th (Fri)　　　　12:35 – 13:30

*Any posters remaining on panels after the removal time will be discarded by the secretariat.

Core Time　*The session is being held during the lunch time.

Poster session 1 (odd numbers)　　　 Sep. 24th (Wed)　　　12:35 – 14:30
Poster session 2 (even numbers)　　　Sep. 25th (Thu)　　　12:35 – 14:30

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